WISK.ai Bar Inventory Management Solution

A cloud-based bar inventory management proposal detailing the pilot rollout at Ritz-Carlton Maldives.

Venue Overview

Ritz-Carlton Maldives is a flagship luxury resort under Marriott International, operating 7–8 beverage outlets including a minibar and wine rooms. As a benchmark property in the region, it holds strategic importance for future rollouts across other Marriott properties.

Current System

  • Micros POS in use, no inventory integration
  • No centralized cost tracking or product updates

Understanding Your Current Situation

Your team spends 20-30 hours monthly on inventory across 7-8 outlets.

Approximately 50 beverage invoices processed monthly through manual entry.

Dark wine rooms create counting difficulties and increase error risk.

Staff accessing sensitive data off-premise poses compliance risks.

Pilot Objectives

Reduce Inventory Time

Cut monthly inventory hours across all outlets by 40–60%, targeting <2 hours per outlet.

Minimize Counting Errors

Increase inventory accuracy with digital tools and Bluetooth scale support.

Improve Cost Visibility

Enable real-time cost tracking through automated invoice scanning and product mapping.

Centralize Product Management

Maintain consistent and updated product lists across all 7–8 outlets.

Streamline Reconciliation

Simplify end-of-month reconciliation by connecting invoices directly to inventory and usage data.

Our Bar Inventory Solution

Over 200,000+ bottle database

Access a database of 200,000+ bottle types for faster, accurate inventory.

Smart Barcode Scanning

Instantly identify products with barcode scanning—no manual entry.

Bluetooth Scale Integration

Accurately track partial bottles using smart scale integration.

Area-Based Counting

Divide your venue into specific inventory areas to organize and manage counts efficiently.

Quick Search Mode

Manually search and add items without barcodes by typing in keywords like brand or size

List View Mode

Quickly update counts using a pre-filled list—ideal for fixed storage setups.

Visual Mode for Partial Counts

Visually estimate partial items when scales aren’t available for faster counts.

Offline Mode

Count inventory even without internet—syncs when back online.

Split Inventory Counts Across Staff

Use role-based access to divide counting, verification, and management tasks.

Smart Invoice Uploads

Upload invoices by photo, email, or PDF—no manual entry required.

Auto-Extracted Line Items

WISK reads supplier, item, quantity, and cost instantly using OCR.

Draft Review Before Finalization

Invoices appear as editable drafts so your team can confirm accuracy.

Real-Time Cost Updates

Approved invoices update inventory levels and COGS automatically.

Seamless POS Integration

Push invoice data to your POS system and accounting tools.

Mobile Access

Manage everything from your phone or tablet.

Comprehensive Reporting

Get detailed item and area reports after each inventory to track stock levels and value.

Multi-User Collaboration

Multiple team members can count different areas at once to save time..

Pricing Structure

Breakdown of Monthly Fees (in green) and One-Time Setup Fee Options (in blue)


Monthly Subscription Inclusions

Implementation Plan

Step 1

Inventory Counting

Focus: Set up and configure WISK accounts for accurate inventory tracking across multiple outlets.

  • Configure outlet profiles, user roles and permissions
  • Train team on mobile inventory using WISK + Bluetooth scale
  • Conduct first full inventory using the WISK mobile app with access to 200,000 bottles
  • Add any new items during first inventory count

Step 2

Invoice Processing

Focus: Automate invoice management for accurate inventory costs and seamless creation of new items.

  • Start uploading and scanning beverage invoices via mobile, web, or email
  • AI + Human review of invoices followed by Hilton team member final approval for accuracy
  • Track item-level costs and begin monitoring price fluctuations
  • Automatically update your inventory with new bottles added through invoices, eliminating the need for manual entries by your team.
  • After inventory counting, trust the accurate values without the need for cost verification. Your products always have the latest costs through linked invoices.

Streamlined Beverage Management

Visualize how WISK simplifies your bar inventory process

Next Steps

Review Proposal

Review the WISK proposal to ensure it aligns with the pilot scope, venue needs, and rollout timeline.

Accept Proposal

Complete pilot agreement and set kick-off date.

Schedule Kick-off Call

Schedule a kick-off with your team and begin the onboarding process.

Launch

Go live with the WISK.ai system at your hotel.


Contact Information


Angelo Esposito - CEO, WISK.ai

angelo@wisk.ai

www.wisk.ai